What should you call your intranet? Should an intranet have a name? How can you choose the best name for your intranet?
If you’ve ever worked on a project looking at a new intranet, chances are you’ve had this discussion.
In this article you’ll find examples of existing intranet names and advice from professional communicators, plus my top 10 tips when thinking about naming an intranet.
It’s a long read as I’ve packed it full of information to help you.
It’s Friday and it’s hot in London, so wherever are you in the world, grab an ice-cream or a brew (I have a cup of English breakfast tea next to me as I’m writing this), and settle in to discover who’s doing what and hopefully get some ideas and inspiration.
The most popular names appear to be:
- My (company name)
- First three letters of company name.net
- The Intranet
- Hub
- Inside
- Insite.
What’s yours?
It’s worth heeding the wise words of my fellow @theICcrowd co-founder Dana Leeson:
“An intranet name should resonate with the organisation and people. A name should never come from a list you’ve Googled.”
Couldn’t agree more!
If you are tempted to refresh your intranet or Enterprise Social Network (ESN) solely by giving it a new name, your employees will notice the lack of effort.
Just giving an intranet a new name and doing nothing else to improve it is like putting lipstick on a pig. Pointless.
Writing that has just made me laugh. But it’s true! You owe it to your employees to think properly about your communication channels.
You’re not kidding anyone if you change a few colours and name it something whizzy, but the content is still dreadful. That goes for your other channels too.
Further reading: What’s a channel? Bust some comms jargon with my glossary of internal communication.
What’s your view?
How are you viewing your world? If your intranet is a reflection of your company, does it match with reality?
I often describe intranets as being a window into your culture. What can you see? What’s reflected? Does it match your employees’ experience of working in your organisation? I look for this when auditing.
Sue Palfrey, Head of Internal Communication at the National Trust wrote on my blog this week about her old intranet: “How do you keep a secret in the organisation? Put it on the intranet.”
Does yours feel like that?
What’s in a name?
Your intranet could have an identity, a name, be a vibrant place for your employees to work inside and a place they choose to visit rather than a graveyard for PDFs. I’ve created spaces like this as a consultant and observed excellent examples as a judge for various industry awards over the years.
It’s not rocket science.
It takes listening and hard work to truly understand the design you need to meet business needs. Similarly if it’s a brilliant, two-way conversational space, but doesn’t match your culture (i.e. you don’t have ‘permission’ to use it) or no one can access it due to locked down controls or lack of access via devices, that’s hardly ideal.
Design is just one piece of the puzzle, you need to surround an effective intranet with the right focus on behavioural change and communication. It needs to be understood and championed at all levels. You can read more about this via Sue’s article from a few days ago.
In this age of digital workplaces and integrated platforms, is there still a need for a name?
I’m interested in your thoughts on this topic.
I regularly audit companies to analyse their internal communication. This includes looking at all their communication channels. I’ve often observed what the organisation calls their intranet is not always the same as what employees call it (some are quite rude!).
Official title – the beehive – referred to by remote users as….the wasps nest!
— Kat is Auckland Ink (@aucklandink) July 2, 2017
Does this matter?
Does it matter if the name is different or unknown, or not used? The short answer is it depends. If your employees know the intranet is a place they can go to get their work done, access credible, reliable information and have opportunities for two-way communication, does it matter if they use an incorrect name?
I’d love to know your thoughts on this issue. Feel free to comment below or Tweet me @AllthingsIC.
What to call an intranet
I Tweeted to ask professional communicators to share their thoughts on naming an intranet by sending me theirs. You can see them below. Thank you to everyone who answered.
A couple of people revealed they don’t know why a certain name is used, or if it’s an acronym, what it actually stands for.
So if we don’t know as comms pros, how can we expect employees to know? Is that ok?
Do you explain it in your induction process? Or if it needs to be explained, it is doing its job? Ooh this post could be enormous! But I’m going to focus us back to the matter in hand…
How to create and name an intranet
On Monday, Sue Palfrey, Head of Internal Communication at the National Trust here in the UK wrote for my blog to share her story of creating and rolling out their Office365 intranet (pictured). Theirs is called Acorn.
Further reading: How the National Trust created their intranet.
Sue said: “At every step we built in time to listen to our people. The project started with focus groups and we delved deeper once the project started. Over 30 senior stakeholder interviews were carried out. We held focus groups in every region and locality.
“We shared the themes back to the participants and gave them early visibility of the technical specs and designs, showing how their feedback translated to reality. We had an open invitation for testers and champions.
Oh and our senior leaders even came up with a shortlist of names at the annual conference.
“This opened out to a vote for everyone and Acorn came out the strong winner. If you look at our Trust logo (pictured) you’ll see why this was just perfect and fitting.”
Further reading: How the National Trust created their intranet.
How to name your intranet
The question of whether you should name an intranet or not is often asked by internal communication and IT professionals. I regularly have this discussion with my husband, who is an IT Consultant and we compare ones we’ve heard from our clients with each other.
We have incredibly geeky conversations in our household, but as we are both self-employed and love what we do, I don’t think that’s a bad thing!
A few months back, we were discussing whether intranets should have gender-specific names. I’ve noticed a trend for companies using human names, e.g. Eric, I@n and Colin are just some I’ve seen.
I also asked the opinions of my fellow @theICcrowd co-founders, Dana Leeson who is a Digital Workplace Architect, and Jenni Field @mrsjennifield, Communication Consultant at Redefining Communications and CIPR Inside Chair.
Consensus among us was to avoid names linked to a gender.
Jenni said: “I’d avoid gender-specific names, if you’re thinking about a name, choose something like Charlie, Alex, Nik, or Sal, but you need to know why that particular one has been chosen.”
Does your intranet have a person’s name as its own? Do you know why?
We (Standard Life) had a competition for employees to name it and they chose Stan. A bit of scoffing at the time but it caught on v quickly
— Allan Tanner (@weesandy) July 1, 2017
10 things to consider when naming your intranet
- Think about whether or not it needs a name
- Ask employees whether they think it needs a name . Do you know what they currently call it if you already have an intranet?
- Get employees at all levels involved in creating the name (like National Trust did)
- Just before you make it live, ask yourself – does the name make sense? If you’re a global company, does it have different meanings in different locations? Does it translate well?
- Once named, communicate the fact it’s changed
- Communicate why the name has changed (or why it now has one)
- Outline what employees can expect to find on the intranet – what’s changed/stayed the same?
- Don’t refer to it as “the new intranet *name* formerly known as XYZ” – if you’ve named it, use it
- Signpost to the intranet across your other channels and refer to it by its name
- Review it. Decide a timeframe to measure and see if it’s actually working. Ask employees what it’s called, has the name stuck, does it make sense etc. Or if it’s without a name, whether it would be useful to have one.
What is your intranet called?
Want to learn about intranets? Sign up to the ace IntranetNow conference on 5 October 2017 in London.
Thank you to everyone who replied to me via Twitter @AllthingsIC with their intranet name a few days ago. It’s quite a collection!
What’s yours? Feel free to comment below or Tweet me to let me know whether your intranet has a name and what it is.
If you’re currently going through this process, you’re in for a treat – so many to browse through here!
If you’d like to learn more about internal communication, sign up to attend an All Things IC Masterclass. I hold them every month in London and you’re invited. Search the Masterclasses page to find out more and save your place.
Want to spend time talking through your intranet and getting an honest opinion?
Book me for 1-2-1 consultancy and we can spend the day brainstorming together and concentrating on your organisation.
Further reading – explore a large list of intranet names: https://www.intranet-matters.com/en/intranet-names/
Let me know if any org is brave enough to call theirs Tumbleweed! ACCA have a great intranet called Arthur, I believe @projectmoffatt
— nick andrews (@nickandrews11) July 1, 2017
Clients’ intranet names I came across: Insider, Piazza, My(companyName)
— Katharina Brunner (@MaevisConsult) July 1, 2017
Most “intranets” are just internal web sites though, with landing pages linking to business applications as well.
— Gary Taylor (@GaryTaylor67) July 1, 2017
Current client’s intranet sits on @JiveSoftware and is called Hive. Definitely confusing. But was decided by employee vote.
— Simon Monger, CIIC (@SimonMonger) July 1, 2017
I’ve seen 42 (the ultimate answer, obvs) nameless “the intranet”, “Employee Portal” “Company Name – Voice” and “Engage” for the ESN, Horizon
— Lisa Riemers 🤓 (@lisariemers) July 1, 2017
Ours .@NHSscwcsu was chosen by our people. After 2 years it’s having revamp. Rare to hear it called “the intranet” we talk about The Nest. pic.twitter.com/l9KquBDiqH
— Laura Stevens (@LMacStevens) July 1, 2017
you’ll be stunned at our creativity – ours is ‘the intranet’ – but when we eventually get a new one we’ll get proper creative!
— Estelle Hook (@Estelle37) July 1, 2017
In a previous role an agency spent weeks coming up with a new name. In the end they suggested ‘the intranet’ (does what it says on the tin)
— Iain Lumsden (@iainlumsden) July 1, 2017
Agree, although it’s a great way to engage staff if you involve them in the process. @williamjday remember intranety mcintranetface? 😂
— Iain Lumsden (@iainlumsden) July 1, 2017
However it really did help promote the project and get more employees involved and interested in what makes a good intranet. pic.twitter.com/Xm3Q3hWUZI
— Will Day (@williamjday) July 1, 2017
Ours is called Inside
— Rebecca Nicholls (@smiley_rn) July 1, 2017
Gonna share cos I’m among friends:ours is called the Vault. As in the place you lock stuff away when you don’t want to access it. Not ideal!
— Kate Jones (@how_IC_it) July 1, 2017
Launching our new one in a fortnight. Called ‘Connect’ so has energy theme and also hopefully what it will do
— Abbie Sampson (@abbie_sampson) July 1, 2017
Ours is called Catalyst.
— Matt Clements (@mattclements) July 1, 2017
Zoom
— Cathy Power (@cathypower2003) July 1, 2017
After a staff comp, canterbury’s was named iCan
— Peter Davies (@Digi_Peter) July 1, 2017
Ours is called The Hub.
— Helen Baggaley (@helenb1991) July 1, 2017
Ours is called Your Space.
— Matt Batten (@Matt_Batten1) July 1, 2017
We were going to run a staff comp to name but decided to keep it simple – called it Connect. The reason we launched it
— Verity Cash (@AlphabetComm) July 1, 2017
The Hub. Have worked in places that used Source and The Wire.
— jenlucy (@jenlucy) July 1, 2017
Ours used to be “Connect” but now is called (and branded) “the intranet” – which suggests the branding as “connect” really didn’t work!
— Andrew Fielding (@wobable) July 1, 2017
I’ve used ‘the hub’ and I’m struggling to remember the names of the ones before that!
— Jenni Field (@mrsjennifield) July 1, 2017
I’ve worked with intranets called Connect, The Hub, The Volt, the Landing and Inside. They all blur into one in my mind after awhile 😂
— Clea Marshall (@speakingclealy) July 1, 2017
Ours is called WIN – I’m not sure if it’s an acronym and if it is, what it stands for
— James Frankland (@James_Frankland) July 1, 2017
Prism
— Paul Summerhill (@PaulSummerhill) July 1, 2017
Ours (@ZurichInsUK) is called Z-Net.
— Keith Lewis (@KeithLewisComms) July 1, 2017
myCerner
— Mallory Murray (@MalloryMurray) July 1, 2017
Our is a ‘very innovative’ My*CompanyName*, but also often refered to as 1Intranet
— Stefan Stojadinovic (@StefStojadin) July 1, 2017
ours is called eDepot – we’re a train operator so it fits in nicely from a frontline and HQ point of view.
— Gurdish Bansal (@Gbansal1984) July 1, 2017
you’ll be stunned at our creativity – ours is ‘the intranet’ – but when we eventually get a new one we’ll get proper creative!
— Estelle Hook (@Estelle37) July 1, 2017
Ours is called M-People, which I find pretty funny
— Donna Grout (@DonnaGrout) July 1, 2017
Ours @AsterGroupUK is called Space…no 🚀 though!
— Amy Nettleton (@amynettleton1) July 1, 2017
Ours at @WeAreResource is brand new and is called “sauce” for various reasons including our name and it’s main function
— Joel Sampson (@Joel_Resource) July 1, 2017
Jam
— Laura Stuart-Berry (@Laura_SBerry) July 1, 2017
Staffnet. Does what it says on the tin 😄
— patrick fletcher (@normanstanley61) July 1, 2017
The Wave, Not bad for a water company. Inherited it and not sure how it was arrived at.
— 4markowen (@4markowen) July 2, 2017
Ours is called ‘The Infonet’ 🤢
— Ben O’Callaghan (@benocallaghan) July 1, 2017
Ours is called Exchange
— Kat McTaggart (@katttventures) July 2, 2017
Workspace
— Corey Lyons (@clyonsz) July 2, 2017
Ours is called https://t.co/IzpAIqMySq – simple, but a tad confusing as it’s not the actual URL. Mobile intranet is Teva to go – better IMO.
— Smadar Tabenkin Ezer (@STabenkin) July 1, 2017
Ours is The Hub
— Catherine Lawson (@TVClaw) July 1, 2017
I’m 1 week in to a newly launched site called HQ. We chose a name that would catch on quick to move people away from the old. Fresh start.
— Steph Woolford (@Steph_Comms) July 2, 2017
I’ve seen a print mag called Stream and the accompanying intranet called Streamline. Also seen the Axis. At Tarmac we once had T-Junction.
— Kate Jones (@how_IC_it) July 1, 2017
Sherlock is used at one police force, I created Trevor at a youth charity I worked for
— Damian Chapman (@damianchapmanuk) July 1, 2017
ours is Oxford Share.
— John Kay (@positively_) July 1, 2017
Connect. My list of #intranet videos also contains a lot of names. https://t.co/B3HlWkG5lF. And @IntranetMatters has/used to have a list!
— Ellen van Aken (@EllenvanAken) July 2, 2017
MyVIEW: My VINCI Energies Digital Workplace @VINCIEnergiesD (at the moment the portal has to evolve to a complete Digital Workplace)
— Magnus Rode (@MagnusRode) July 1, 2017
Tilesnet at Topps Tiles and Connect at AIG, which was carried on from the 90yo employee magazine/newsletter
— 4markowen (@4markowen) July 2, 2017
Ada
— Catherine Payne (@alicatbubu) July 2, 2017
You forgot to link to this article: How to Choose an Intranet Name https://t.co/5PjTyHsn7t
— Tim Eisenhauer (@timeisenhauer) July 11, 2017
Further reading on this topic – thank you to Intranetizen for these resources:
- What’s in an intranet name? – by Intranetizen. You can find them on Twitter @intranetizen
- Intranet Name Ideas: http://intranet-matters.de/intranet-names/
- ThoughtFarmer intranet names: http://www.thoughtfarmer.com/blog/2010/02/25/what-to-name-your-new-intranet/
- Crowdsourcing an intranet name: http://www.thoughtfarmer.com/blog/2011/08/08/case-study-crowdsourcing-name-for-new-social-intranet/
- Amanda at StepTwo’s useful perspective: http://www.steptwo.com.au/papers/cmb_namingintranet/index.html.
What are your thoughts?
Thank you for stopping by,
Rachel
Post author: Rachel Miller
First published on the All Things IC blog 7 July 2017.
I love this post Rachel. I have written extensively about “lipstick on a pig” so I am wondering if I was the source?
We’re in the business of helping others build Intranets and I think that many forget that their own employees are actually their first customers. This is highlighted often by beautiful looking websites, with accurate messaging and strong vision AND then a correspondingly drab, ineffective, inaccurate visionless Intranet.
I think it is important to build an Intranet that really carries and conveys the unique vision of the organization or team… So what you call your Intranet should definitely reflect the culture of the company.
Thanks for the fun post!
Hi Geoff thanks for your comment. No, it’s a well-known phrase that has been around since the 1920s. I first heard the expression when contributing to Stephen Waddington’s Brand Vandals book back in 2013, is often an apt one to use!
I agree with you re: forgetting employees are first customers. The rise of employee experience in recent years underlines that. Glad you enjoyed the post, have a great weekend, Rachel
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